Scheduling - Session dates and topics are scheduled in advance in collaboration with JMCS to support consistency, planning, and participant engagement. Ebony London Art Studio understands that site schedules may occasionally shift and will make every reasonable effort to accommodate schedule adjustments when advance notice is provided.

Session Rescheduling & Cancellation - In the event a session needs to be canceled or postponed due to site needs, staffing, holidays, emergencies, or unforeseen circumstances, JMCS is asked to provide as much advance notice as possible. Ebony London Art Studio is committed to working collaboratively with site leadership to reschedule canceled sessions whenever possible so participants receive the full intended program experience.

Participant Attendance & Session Capacity - Session pricing includes one lesson for up to 20 participants per session. The number of participants in attendance does not affect the session rate. Whether 3 participants attend or the session reaches full capacity of 20 participants, the session fee remains the same, as pricing is based on the reserved instructional time, preparation, travel, materials coordination, and overall program delivery.

If attendance exceeds 20 participants more than two times during the program term, session pricing will be reviewed for future sessions, as an additional Ebony London Art Studio instructor may be needed to maintain the quality of instruction, participant engagement, classroom support, and overall program experience.

Site Readiness - To ensure sessions begin on time, the classroom should be accessible and ready for instruction upon arrival, including participant access, tables, chairs, and any agreed-upon classroom resources.

Materials & Supplies - Materials and supplies required for each session will be identified in advance and coordinated according to the approved session calendar. Ebony London Art Studio will manage supply and material shopping, classroom setup, and cleanup as outlined in this proposal.

Travel - Session pricing includes round-trip travel, travel time, and related travel expenses.

Program Modifications - Session topics, dates, materials, and instructional activities may be adjusted as needed in collaboration with site leadership to best support participant engagement, site scheduling needs, and overall program success.

Payment Terms - Ebony London Art Studio will submit invoices electronically through Square Up on the last day of each month's scheduled sessions. Payment is due by check within seven (7) days of invoice receipt.

Required Documentation - Upon request, Ebony London Art Studio can provide:

• Live Scan
• IRS Form W-9
• Certificate of General Liability